Purpose: To outline guidelines for managing and protecting data assets within Spirula, ensuring confidentiality, integrity, and availability.
Scope: Applicable to all employees, contractors, and third parties handling company data.
Data Stewards: Designated individuals responsible for overseeing data management, access, and security.
IT Personnel: Responsible for implementing and maintaining data security measures.
Lifecycle Management: Procedures for data collection, storage, processing, transmission, and disposal aligned with cybersecurity best practices.
Data Ownership: Clear identification of data owners and their responsibilities.
Lawful Collection: Adherence to legal and ethical guidelines for data collection.
Processing: Secure methods for processing and storing data, utilizing encryption and access controls.
Access Controls: Limiting data access based on job roles and necessity.
Encryption: Implementing encryption protocols for data in transit and at rest.
Security Audits: Conducting regular security assessments and audits.
Access Policies: Clearly defined access policies with authentication measures.
External Sharing: Protocols for secure sharing of data with clients or third parties.
Accuracy and Integrity: Ensuring data accuracy and maintaining its integrity through regular validation processes.
Quality Standards: Establishing standards for data quality assurance.
Retention Periods: Specifying retention periods for different types of data.
Disposal Procedures: Secure methods for data disposal after reaching the end of its lifecycle.
Regulatory Compliance: Adhering to relevant data protection laws (GDPR, HIPAA, etc.) and industry standards.
Breach Response: Procedures for handling data breaches, including reporting and mitigation.
Employee Training: Regular training programs to educate employees on data security best practices.
Awareness Campaigns: Encouraging a culture of data security awareness among employees.
Regular Review: Scheduled reviews of the policy to align with changing regulations or emerging threats.
Version Control: Maintaining a record of policy revisions and updates.
